Adopted 11/6/03 by vote of the PFCEC Delegate Assembly
ARTICLE I - COMMITTEES
SECTION 1. Standing Committees. The Standing Committees of the Association with voting privileges on the Board of Directors are: Children’s Action Network (CAN), Convention, Elections, Membership, Multicultural, Newsletter/Journal, Student Advisory, and Technology. The Standing Committees of the Association without voting privileges are: Constitution, Convention Site, and Long Range Planning. The following shall apply to members of all standing committees:
A. The President shall appoint the chairperson and members of all committees for one year except as otherwise provided in this Constitution. Chairpersons and members may be reappointed by each subsequent President.
B. Any member of the Association may be appointed as chairperson of a standing committee provided that he/she has been an active member in good standing of the Association.
SECTION 2. Voting Standing Committee Duties. The Chairpersons of the following Standing Committees are voting members of the Board of directors. Standing Committee duties include, but are not limited to, the following:
A. Children’s Action Network (CAN): The Children’s Action Network (CAN) Committee shall keep the Association informed about standards, regulations and legislation that impact on children and youth with exceptionalities at state and federal levels. The chairperson shall keep members informed through the Association Newsletter/Journal, Website, and any other publications deemed necessary.
B. Convention: The person who will be President-Elect at the time of the convention shall be Chairperson of the Convention Committee. The committee shall be responsible for the program and general planning of the annual convention. The Convention Subcommittees may consist of, but not be limited to, Program, Registration, Roundtable, Facilities Management, Local Arrangements/Entertainment, Exhibits, Awards, Resolutions, and Public Relations. The subcommittee chairpersons will be appointed by the Convention Chair. It is the responsibility of the Convention Chairperson to keep the Association President and the Board of Directors regularly apprised of the status of the convention planning.
a). Awards Subcommittee: The Awards Subcommittee shall be responsible for accepting nominations and making recommendations to the Board of Directors. These awards shall include, but are not limited to, The Bernice B. Baumgartner Memorial Award (The Special Educator Award), the Association Teacher of the Year, the John Wilson Memorial Award, and the George O'Neill Memorial Scholarship Award. This committee shall include at least two Regional Directors and the Student Advisor(s).
b). Resolutions Subcommittee: The Resolutions Subcommittee shall be responsible for developing resolutions that give expression of concern, position, interest, pride, best wishes or sympathy to the Association or CEC. Resolutions shall be presented to the Annual Meeting for vote. This subcommittee is chaired by the Vice-President.
C. Election: The person who will be the Immediate Past-President at the time of the Annual Meeting and Annual Election shall chair the Election Committee. The Secretary shall be a member of the Election Committee. The Election Committee shall have the responsibility of coordinating and conducting the Annual Election as set forth in ARTICLE IV.
D. Membership: The Membership Committee shall be responsible for the coordination and distribution of information, materials and ideas for the promotion of membership. The chairperson shall be responsible for furnishing up-to-date membership lists to Regional Directors. The chairperson shall assist the Regional Directors in locating members of respective regions. The committee shall alert the Board of Directors as to membership irregularities.
E. Multicultural: The Multicultural Committee shall endeavor to increase participation by persons who are culturally and linguistically diverse in the Association. They shall strive to see that the rights of persons who are culturally and linguistically diverse are protected. The Multicultural Committee chairperson shall be appointed to a term of two years in odd numbered years.
F. Newsletter/Journal: The Chairperson of this committee shall be the Editor of the Newsletter and shall provide for the preparation, publication and distribution of the Association Newsletter/Journal at least three times a year.
G. Student Advisory: The Student Advisory Committee is chaired by an adult member appointed by the President. The student association will recommend their preference for Student Advisory Chair. The Student Advisory Chair helps with transition from year to year, helps student officers learn leadership skills, guides student officers in planning for the year, serves as a source of information, and provides support as needed. The Student Advisory Committee shall be made up of a cadre of student and professional members including student members appointed by each Regional Director.
H. Technology: The Chairperson of this committee shall be the Editor of the PFCEC Internet Website (the Webmaster) and shall provide for the preparation and publication of the Association Website throughout the year.
SECTION 3. Non-Voting Standing Committee Duties. The Chairpersons of the following Standing Committees are non-voting members of the Board of directors.
A. Constitution: The Constitution Committee shall advise the Board of Directors on recommended changes to the Constitution and By-Laws and maintain constitutional consistency with the standards set by the CEC. They shall review and consider proposed changes from the membership-at-large for action. It is necessary to present proposed changes to the Board of Directors for action. This committee shall advise the Board of Directors on the interpretation of the Constitution and By-Laws. They shall maintain on file a copy of any proposed amendments and the result of the action taken and prepare and disseminate necessary copies to the Board of Directors. A copy of the Constitution of the Association shall be a permanent part of the records given to the Secretary to keep on file.
B. Convention Site: The President shall appoint at least three persons, one of whom should be a Past-President of the Association to serve on the committee. The committee shall study site locations for the annual convention and shall report their findings to the Board of Directors. These appointments shall be for one year. This committee shall determine a minimum three-year projected site schedule.
C. Long Range Planning: The Long Range Planning Committee shall be responsible for developing, reviewing and modifying Association strategic plan and overall Association activities and business. The President shall be the Chairperson. Committee members shall include the Past-President, President-Elect, and Vice-President. Long Range Planning committee meetings shall be held as deemed necessary by the President. All committee recommendations shall be discussed and/or approved by the Board of Directors.
SECTION 4. Ad Hoc Committees. Ad Hoc Committees are organized to address reoccurring needs of the Association and may be formed by the Association President as needed.
A. The President shall appoint the chairperson and members of all Ad Hoc committees for one year except as otherwise provided in this Constitution. Chairpersons and members may be reappointed by each subsequent President.
B. Any member of the Association may be appointed as chairperson of a Ad Hoc committee provided that he/she has been an active member in good standing of the Association.
ARTICLE II – REGIONAL MEMBER GROUPS
SECTION 1. Recognition of Regional Member Groups. The Association may recognize organized regional member groups within Pennsylvania for the purpose of furthering the goals of the Association. Such groups may include, but are not limited to student groups affiliated with colleges and universities and groups of professional members with like interests. Professional members are encouraged to affiliate themselves with such student groups to provide mentoring and like supports. The Association may recognize member groups provided the following conditions are met:
A. The group requests recognition from the Association Board of Directors.
B. Members of the group are members of CEC and the Association in good standing.
C. The group’s activities further the purpose and goals of the Association.
D. The group continues to actively fulfill the responsibilities listed in SECTION 2 (below).
The Association, however, may rescind its recognition of a group. The Association Board of Directors has no oversight responsibility for groups other than auditing for the appropriate use of funding grants.
SECTION 2. Group Privilege and Responsibility. Groups recognized by the Association shall have the following privileges and responsibilities:
A. Submit for publication in the Association’s Newsletter/Journal and Website information of interest to its membership or that of the Association general membership.
B. Submit annually a report detailing its activity to the Association Board of Directors via their Regional Director
C. Request grant funding from the Association Board of Directors via their Regional Director for the purpose of conducting activities that support the Association goals.
D. Provide follow-up reports as required for awarded funding grants.
E. Support CEC and Association goals and objectives.
ARTICLE III - SUBDIVISIONS
SECTION 1. Recognition of Subdivisions. The Association may recognize CEC subdivisions within Pennsylvania provided the following conditions are met:
A. The subdivision is formally chartered by its parent CEC division.
B. The subdivision officers request recognition from the Association Board of Directors.
C. The subdivision continues to actively fulfill the responsibilities listed in SECTION 2 (below).
The Association, however, may rescind its recognition of a Subdivision. The Association Board of Directors has no oversight responsibility for subdivisions.
SECTION 2. Subdivision Privilege and Responsibility. It shall be the privilege and responsibility of subdivisions formally recognized by the Association to:
A. Have representation and vote on the Executive Board.
B. Meet at the time and place of the Association’s annual convention.
C. Submit for publication in the Associations Newsletter/Journal and Website information of interest to its membership or that of the Association general membership.
D. To participate actively in the business and activities of the Board of Directors, including the Association’s Annual Convention.
ARTICLE IV – GRANT FUNDING FOR MEMBER GROUPS
SECTION 1. Grant Funding. Grant funding from the Associations general funds may be provided to recognized regional member groups as follows:
A. An application for the requested grant shall be forwarded to the Regional Director. The application shall include a statement of purpose (including how it supports CEC and Association goals), anticipated expenses/revenues, expected participation, and any other information deemed appropriate.
B. The Regional Director will forward the grant application to the Board of Directors with a recommendation for approval/disapproval.
C. If the grant application is accepted by the Board of Directors, the Association Treasurer will forward the approved funds to the group representative through the Regional Director.
D. Following the event, the group shall submit to the Association Board of Directors a report detailing the event, a statement of expenses/revenues, photographs (if appropriate), and any other supporting documentation.
E. The group will not be eligible for further grant funding if reports are not filed as stipulated.
F. The Association Board of Directors may limit grant funding as necessary to protect the financial interests of the Association as a whole.
ARTICLE V - ASSOCIATION PUBLICATIONS
SECTION 1. Newsletter/Journal. The Association shall finance the Association Newsletter/Journal, which shall be devoted to the purposes of the Association.
SECTION 2. Distribution. The Association Newsletter/Journal shall be distributed to the members of the Association at no additional charge to individual members.
SECTION 3. Website. The Association shall finance the Association Website, which shall be devoted to the purposes of the Association.
ARTICLE VI – ELECTIONS
SECTION 1. Nominations. Nomination of Officers for the coming year shall open on October 1 and close at the conclusion of the Annual Meeting immediately preceding the subject term of office. Consent to serve shall be obtained from each member whose name is submitted to the committee.
A. Nominations shall be taken by the Elections Committee Chairperson (Immediate Past-President) in preparation for the Annual Membership Meeting.
B. All nominees must meet the qualifications set forth in the PACEC Constitution for the position sought.
C. Nominations shall be solicited via the Convention Newsletter, Website, and through the Regional Directors and other Board members.
D. Nominations shall be taken from the floor at the Annual Membership Meeting.
E. Nominees shall be presented at the Annual Membership Meeting.
F. Nominees shall be provided an opportunity to address the membership during the Annual Membership Meeting.
G. A slate of nominees shall be developed by the Committee consisting of at least one, but not more than three candidates for each contested race.
H. The slate shall be presented to the Board of Directors for approval.
SECTION 2. Election Procedures. The Election Committee Chair shall execute the following procedure for the Annual Elections.
A. The approved slate shall be published in the winter newsletter.
B. Approved candidates shall provide a bio-packet for publication in the winter newsletter.
C. All Association Members in good standing with CEC as of December 31 following the close of nominations shall be eligible to cast one ballot for each office.
D. A ballot listing nominees and their qualifications shall be prepared for distribution.
E. Ballots shall be distributed to the eligible general membership on or before March 1 or the next business day thereafter. The ballot packet shall include a procedural explanation and voting postmark deadline. The deadline for return postmark shall be no later than March 15.
F. All ballots returned by March 15 shall be verified and counted by the Committee.
G. Announcement of successful candidates shall be made no later than April 15 preceding the commencement of the subject term of office.
H. The Committee shall prepare a report of election results for the Association Newsletter, Website, and Board of Directors.
I. Elections Committee shall notify all candidates of results prior to publication.
J. Elections Committee shall arrange for successful candidates to attend the last Board Meeting of the year to assist in transitioning positions. When the successful candidate is unable to attend, the Committee shall facilitate other arrangements to transition position responsibilities.
K. Election results may be audited by the Executive Committee when deemed appropriate.
ARTICLE VII – ASSOCIATION ANNUAL MEMBERSHIP MEETING
SECTION 1. Functions. The Annual Meeting of the Association Membership shall include, but not be limited to, the following functions:
A. Source of proposal for resolutions to be issued in the name of the Association. Only resolutions adopted by the Board of Directors shall be issued in the name of the Association.
B. Forum to accept nominations and meet declared candidates for Association’s elected positions.
C. Forum for open discussion on current issues.
ARTICLE VIII - AMENDMENTS
SECTION 1. By-Laws may be amended by a simple majority vote of a quorum present at a meeting of the Board of Directors.
SECTION 2. All provisions of previous motions of record, and rules and regulations in conflict herewith, shall be released upon adoption of these By-Laws provided, however, that all officers, directors, and committee members now in office shall continue their incumbency until their successors are duly elected or appointed as provided herein.