Table of Contents
Article I - Committees
Article II – Elections
Article III – PASCEC Annual Membership Meeting
Article IV - Amendments
ARTICLE I - COMMITTEES
SECTION 1. Standing Committees. The Standing Committees of the PASCEC with voting privileges on the Board of Directors are: Children’s Action Network (CAN), Convention Exhibit Liaison, Membership, Multicultural, and Newsletter/Journal/Website. The following shall apply to members of all standing committees:
A. The chairperson for each committee is elected during the PASCEC Annual Membership Meeting at the PACEC Annual Convention.
B. The chairperson of each committee shall appoint the members of all committees for one year except as otherwise provided in the PASCEC Constitution. Committee members may be reappointed by each subsequent chairperson.
C. Any member of the PASCEC may be elected as chairperson of a standing committee provided that he/she has been an active member in good standing of the PASCEC.
SECTION 2. Voting Standing Committee Duties. The Chairpersons of the following Standing Committees are voting members of the Board of directors. Standing Committee duties include, but are not limited to, the following:
A. Children’s Action Network (CAN): The Children’s Action Network (CAN) Committee shall keep PASCEC informed about standards, regulations, and legislation that impact on children and youth with exceptionalities at state and federal levels. The chairperson shall keep members informed through the PACEC Newsletter/Journal/Website, and any other publications deemed necessary. The chairperson shall relinquish all records to the successor in office by the end of June after his/her term of office expires.
B. Convention Exhibit Liaison: The Convention Exhibit Liaison Committee will communicate with affiliated student member groups regarding exhibits during the annual convention. The chairperson will coordinate with the PACEC Exhibits Chairperson to ensure needed exhibit space is allocated for student member groups. The chairperson will oversee the set up and operation of exhibits during convention. The chairperson will recruit volunteers to staff the PASCEC table and fundraising activities. The chairperson shall relinquish all records to the successor in office by the end of June after his/her term of office expires.
C. Membership: The Membership Committee shall be responsible for the coordination and distribution of information, materials, and ideas for the promotion of membership. The chairperson shall be responsible for furnishing up-to-date membership lists to student member groups. The chairperson shall assist the PACEC Membership Chair in locating members of prospective student member groups. The committee shall alert the Board of Directors as to membership irregularities. The chairperson shall relinquish all records to the successor in office by the end of June after his/her term of office expires.
D. Multicultural: The Multicultural Committee shall endeavor to increase participation by persons who are culturally and linguistically diverse in PASCEC. They shall strive to see that the rights of persons who are culturally and linguistically diverse are protected. The chairperson will coordinate activities with the PACEC Multicultural Chair. The chairperson shall relinquish all records to the successor in office by the end of June after his/her term of office expires.
E. Newsletter/Journal/Website: The Chairperson of this committee shall coordinate with the PACEC Newsletter Chair and Webmaster to disseminate information regarding PASCEC activities and actions. The chairperson shall relinquish all records to the successor in office by the end of June after his/her term of office expires.
SECTION 3. Ad Hoc Committees. Ad Hoc Committees are organized to address reoccurring or new needs of the PASCEC and may be formed by the PASCEC President as needed.
A. The PASCEC President in conjunction with the PACEC Student Advisor shall appoint the chairperson and members of all Ad Hoc committees for one year except as otherwise provided in this Constitution. Chairpersons and members may be reappointed by each subsequent President.
B. Any member of the PASCEC may be appointed as chairperson of an Ad Hoc committee provided that he/she has been an active member in good standing of the PASCEC.
ARTICLE II – ELECTIONS
SECTION 1. Nominations. Nomination of Officers and Committee Chairs for the coming year shall open at the beginning of the PACEC Annual Convention and close at the conclusion of the PASCEC Annual Membership Meeting held during convention. Consent to serve shall be obtained from each member whose name is submitted to the committee.
A. Nominations shall be taken from the floor at the Annual Membership Meeting by the PASCEC President with concurrence of the PACEC Student Advisor.
B. All nominees must be a student for the full year in which they would hold office.
C. All nominees must provide documentation of membership in CEC.
D. The PACEC Student Advisor will privately confirm eligibility during the nomination process.
E. Nominees shall be present at the Annual Membership Meeting.
F. Nominees shall be provided an opportunity to address the membership during the Annual Membership Meeting.
SECTION 2. Election Procedures. The PASCEC President shall execute the following procedure for the Annual Elections.
A. Each educational institution location represented at the convention will be allocated one vote for each position being elected. Members from the institution will choose one representative to cast the votes for the group. The chosen representative will be issued the voting ballots.
B. Nominees for each position are presented and voted upon before moving to the nomination and election for the next position. Elections will be conducted in the following order: President-Elect, Secretary/Treasurer, Representative, Children’s Action Network Chair, Convention Exhibit Liaison Chair, Membership Chair, Multicultural Chair, Newsletter/Journal/Website Chair.
C. The PASCEC President shall oversee the nominations, confirmation of eligibility, introduction of nominees to the membership, and the casting of the ballots during the Annual Membership Meeting.
D. In the case of a tie, the PASCEC President shall cast the deciding vote.
E. Announcement of successful candidates shall be made immediately after each vote.
F. The Newsletter/Journal/Website Chair shall prepare a report of election results for the PACEC Newsletter, Website, and Board of Directors.
G. The PASCEC President-Elect will prepare the list of newly elected officers and disseminate to PASCEC and PACEC Board of Directors.
H. The newly elected President-Elect may attend the remainder of Board of Director’s meetings in the current year. All other newly elected positions may attend the June meeting of the Board of Director’s to assist in transitioning positions. When the successful candidate is unable to attend, the Student Advisor shall facilitate other arrangements to transition position responsibilities.
I. Election results may be audited by the Student Advisor when deemed appropriate.
ARTICLE III – PASCEC ANNUAL MEMBERSHIP MEETING
SECTION 1. Functions. The Annual Meeting of the PASCEC Membership shall include, but not be limited to, the following functions:
A. Forum to conduct the Annual Election.
B. Forum to provide information regarding student member groups, PASCEC activities, PACEC and CEC activities, and student related convention activities.
C. Forum for open discussion on current issues.
ARTICLE IV - AMENDMENTS
SECTION 1. By-Laws may be amended by a simple majority vote of a quorum present at a meeting of the Board of Directors.
SECTION 2. All provisions of previous motions of record, and rules and regulations in conflict herewith, shall be released upon adoption of these By-Laws provided, however, that all officers, directors, and committee members now in office shall continue their incumbency until their successors are duly elected or appointed as provided herein.