Student's Constitution

Student's Constitution

Table of Contents

Article I - Name 
Article II - Purposes 
Article III - Membership 
Article IV - Organization 
Article V - Dues 
Article VI – PASCEC Board of Directors Structure 
Article VII – Qualifications and Tenure
Article VIII – Duties of Office 
Article IX - Meetings 
Article X - Dissolution 
Article XI - Membership Year 
Article XII - Amendments 
Article XIII - Parliamentary Procedure

ARTICLE I - NAME

SECTION 1. The name of this organization shall be the Pennsylvania Association of the Student Council for Exceptional Children, hereinafter referred to as PASCEC.

SECTION 2. PASCEC shall be affiliated with the Pennsylvania Association Council for Exceptional Children hereinafter referred to as PACEC.

ARTICLE II - PURPOSES

SECTION 1. The principal purpose of PASCEC shall be to advance the education and welfare of children and youth with exceptionalities. 

SECTION 2. PASCEC shall serve as the unifying body for student CEC Members within Pennsylvania. PASCEC shall maintain communication with CEC via a Representative to National SCEC.

SECTION 3. PASCEC will inform student member groups that funds may be available through the PACEC Regional Directors to enable student member groups to engage in special projects that will promote the education and welfare of children and youth will exceptionalities in Pennsylvania. 

SECTION 4. PASCEC shall maintain liaisons with PACEC and participate in all appropriate PACEC Board of Directors activities. 

SECTION 5. PASCEC shall encourage and promote appropriate research that may benefit the education and welfare of children and youth with exceptionalities. 

SECTION 6. PASCEC shall encourage personal and professional growth. 

SECTION 7. PASCEC shall exercise such reasonable power and authority as is necessary to carry out the above purposes. However, no substantial part of the activities or funds of PASCEC shall be used for propaganda, paid legislative lobbying or assisting in the campaign of any person for public office. Members shall be apprised of any situation in which PASCEC funds are expended for such purposes. 

SECTION 8. No PASCEC officer or member shall accrue financial benefit by participation in any of the PASCEC 's activities, except that reasonable reimbursement for approved personal expenditures or services directly related to PASCEC activities may be paid upon approval of the PACEC President.

ARTICLE III - MEMBERSHIP

SECTION 1. Membership shall consist of student members (as defined by CEC) of Pennsylvania Association Council for Exceptional Children.

SECTION 2. Membership qualifications, membership categories, and membership dues shall reflect current CEC policy.

SECTION 3. The assignment of members to regions may be changed by the PACEC Board of Directors.

ARTICLE IV – ORGANIZATION

SECTION 1. PASCEC fiscal year and administrative term of office shall be July 1 through June 30 annually. The policy pertaining to the membership year shall reflect the policy of CEC. 

SECTION 2. PASCEC is a duly organized functioning group of PACEC. 

SECTION 3. PASCEC shall grant membership to student members of PACEC in good standing who:

A.     Reside within Pennsylvania

B.     Reside outside Pennsylvania, but who attend a college or university within Pennsylvania

SECTION 4. PACEC may recognize student member groups that meet the requirements of Article II of the PACEC By-Laws.

SECTION 5. PASCEC shall have its own board of directors, a constitution and membership responsibilities that meet with standards set forth by this Constitution and with policy set forth by PACEC.

SECTION 6. A Student Advisor appointed for PASCEC by PACEC shall offer the scaffolding to support the student organization. Other members of PACEC Board of Directors will mentor PASCEC officers as provided for by the PACEC Constitution.

ARTICLE V - DUES

SECTION 1. The annual dues of PASCEC shall be determined by the PACEC Board of Directors and shall be consistent with the dues policies of CEC. 

SECTION 2. In order to be a member of PASCEC, individuals must first be a member of CEC. PASCEC shall not accept enrollments for local membership only.

SECTION 3. Annual dues shall be payable before the end of the individual's membership year. Members whose dues are not paid by the last day of their membership year shall be considered delinquent, and they shall be dropped from membership in the organization.

ARTICLE VI – PASCEC BOARD OF DIRECTORS STRUCTURE

SECTION 1. Executive Committee Composition. The Executive Committee of PASCEC shall be composed of the President, President-Elect, Representative to National CEC, and Secretary/Treasurer.

SECTION 3. Board of Directors Composition. The Board of Directors shall be composed of the Executive Committee (see SECTION 1) and the Chairpersons of Standing Committees with voting privileges, which includes: Children’s Action Network (CAN), Convention Exhibit Liaison, Membership, Multicultural, and Newsletter/Journal/Website.

SECTION 4. Voting Privileges. All members of the Board of Directors are entitled to vote on all issues.

ARTICLE VII – QUALIFICATIONS AND TENURE

SECTION 1.Elections. PASCEC Officers, as required herein, shall be elected by direct vote of the eligible PASCEC membership during the Annual Membership Meeting at the PACEC Convention and shall take office on the following July 1. Annual Elections shall be conducted as set forth in ARTICLE II of the PASCEC By-Laws.

SECTION 2. Qualifications. All members of the PASCEC Board of Directors must be student members of CEC, PACEC, and PASCEC in good standing at the time of their nomination and election, and remain so throughout the duration of their term of office. Only a person who has consented to serve, shall be eligible for election to office.

SECTION 3. Tenure.

A.     President-Elect: President-Elect shall be elected by the PASCEC membership to serve a one-year term and automatically succeed to the Presidency.

B.     President: The President-Elect shall automatically succeed to the Presidency at the expiration of the President's one-year term of office.

C.     Secretary/Treasurer: The Secretary/Treasurer shall be elected by the PASCEC membership to serve a one-year term.

D.     Representatives to CEC Representative Assembly: Representatives shall be elected by the PASCEC membership to serve a one-year term.

E.      Standing Committee Chairs: Standing Committee Chairs shall be elected by the PASCEC membership to serve a one-year term.

SECTION 4. Vacancies

A.     Elected Offices.

a).    If before expiration of the term for which elected, the President is unable or unwilling to carry out the duties of the office, the President-Elect shall succeed to the office of the Presidency for the unexpired portion of that term. In the event that the President-Elect is unable to carry out the duties of the office of President, PACEC will appoint a student to serve the unexpired portion of that term.

b).    In the case of a vacancy of any office due to death, resignation, inability or unwillingness to dutifully carry out the requirements of the office, the PACEC Student Advisor shall be empowered to appoint a person to fill the vacant office.

SECTION 5. Removal from office

A.     Elected Offices.

a).    A written petition for the removal of a PASCEC Officer shall be signed by at least five members of PASCEC and submitted to the PACEC Student Advisor.

b).    The PACEC Student Advisor will bring the petition to the attention of the PACEC Executive Board. The PACEC Executive Board shall decide if legal counsel and action is warranted.

c).    In the event that legal counsel is not warranted, PACEC will proceed with the following steps:

                                                                        i).      The PACEC President (or President-Elect) shall, within seven days, notify each PACEC Board of Directors member in writing of the receipt of said petition, solicit relevant evidence from all parties concerned, and call a special meeting of the Board of Directors to consider the matter within 30 days following receipt of the petition.

                                                                       ii).      At the PACEC Board of Directors meeting, an opportunity shall be made available to all interested parties to present any relevant evidence. A two-thirds majority vote of the members present, provided there is a quorum, is necessary for the removal of an officer. Removal from office is effective immediately, pending appeal.

                                                                     iii).      The officer being considered for removal shall be provided with the results of the PACEC Board of Directors action in writing within seven days.

                                                                     iv).      Upon receipt of written notification of removal, the officer concerned shall have fifteen days to submit to the PACEC President (or President-Elect) written notification of appeal.

                                                                      v).      The PACEC President (or President-Elect) shall serve as the non-voting chairperson of the Appeal Board. The Appeal Board shall consist of the following, excluding the officer under investigation: Immediate Past-President, President, President-Elect, Vice-President, Secretary and Treasurer.

                                                                     vi).      At the meeting of the Appeal Board, an opportunity shall be made available to all interested parties to present any relevant evidence. A two-thirds majority vote of the members present is necessary to overturn the PACEC Board of Directors’ decision and reinstate the removed officer. Reinstatement is effective immediately. .

                                                                   vii).      The officer whose appeal has been considered shall be provided with the results of the Appeal Board action in writing within seven days.

ARTICLE VIII – DUTIES OF OFFICE

SECTION 1. PASCEC Board of Directors Duties in General. In addition to the rights and duties provided elsewhere in this Constitution and the By-Laws, or as custom or parliamentary procedures may provide, the officers shall have the following rights and duties:

A.     Provide leadership to PASCEC by identifying concerns, planning responses, and carrying out the policies and directives of PASCEC.

B.     Review and give final approval to the annual budget submitted by the Executive Board.

C.     Have full power and complete authority to perform all acts and to transact all business for and to manage all the property, affairs, work and activities of the PASCEC within available resources, subject only to the provisions of this Constitution, and all resolutions and enactments of the PASCEC.

D.     Conduct the affairs of the PASCEC between meetings of the Board of Directors.

E.      Only current members of the PASCEC Board of Directors may use PASCEC stationery unless otherwise approved by a member of the PASCEC Board of Directors or Chairperson of a standing or ad hoc committee. Matters communicated on such stationery by anyone, if deemed controversial or inconsistent with adopted PASCEC policy or resolutions, must be reviewed by the PASCEC President and PACEC Student Advisor prior to distribution.

SECTION 2. Executive Committee Duties. In addition to the rights and duties provided elsewhere in this Constitution and By-Laws, or as custom or parliamentary procedures may provide, the officers shall have the following rights and duties:

A.     The President shall:

a).    Be the chief executive.

b).    Preside at the annual convention.

c).    Have the responsibility of coordinating and conducting the Annual Election as set forth in ARTICLE II of the PASCEC By-Laws.

d).    Prepare, collect, and count necessary ballots for the annual election.

e).    Call and preside at meetings of the PASCEC Executive Committee, the Board of Directors, and Annual Membership Meeting.

f).      Represent PASCEC at PACEC Executive Board Meetings.

g).    Provide for cooperation with, participation in, and representation of the PASCEC with educational institutions within Pennsylvania.

h).    Be responsible for submitting the annual reports required by the PACEC.

i).      Serve as an ex-officio member on all committees.

j).      Provide leadership to general policymaking and implementation of directives.

k).    Provide leadership for the PASCEC 's Representative to the annual SCEC Representative Assembly.

l).      Review and update the PASCEC 's strategic plan.

m).  File with PACEC by the required date of each year the name of the PASCEC Representatives to the CEC Representative Assembly who will serve during the next fiscal year.

n).    Coordinate the activities of the Standing Committees.

o).    Provide recognition to the student members for participation in the convention and on the board. Certificates of recognition to the Board of Directors or other student members (at the discretion of the president) will be disseminated at the end of the term.

p).    Relinquish all records to the successor in office by the end of June after his/her term of office expires.

q).    Perform other duties as may be requested by the PASCEC Board of Directors.

B.     The President-Elect shall:

a).    Officiate for the President in his/her absence or disability.

b).    Coordinate the Student Call for Papers to create a student strand for the annual convention in conjunction with the PACEC Convention Chair.

c).    Coordinate fund raising activities for the annual convention.

d).    Coordinate distribution of charitable funds raised during the fiscal year.

e).    Relinquish all records to the successor in office by the end of June after his/her term of office expires.

f).      Perform other duties as may be requested by the PASCEC Board of Directors.

C.     The Secretary/Treasurer shall:

a).    Keep the minutes of the proceedings of the PASCEC Executive Committee, Board of Directors, and Annual Membership Meeting.

b).    Maintain current records, and reports of the PASCEC, except those maintained by the PASCEC archivist.

c).    Prepare and forward copies of meeting minutes and reports to recorded absentees.

d).    Receive all monies due and forward to PACEC Treasurer for deposit. 

e).    Keep accurate accounts of all receipts and disbursements.

f).      Complete PACEC Voucher forms and submit with bills to PACEC Treasurer for payment.

g).    Present a financial report of all receipts and disbursements in writing at each PASCEC Executive Board Meeting, and if requested, at the PASCEC Annual Membership Meeting.

h).    Relinquish all records to the successor in office by the end of June after his/her term of office expires.

i).      Perform other duties as may be requested by the PASCEC Board of Directors.

D.     Representative to SCEC Representative Assembly:

a).    Officiate for both the President and President-Elect in their absence.

b).    Attend the National CEC/SCEC Convention.

c).    Report regularly to the PASCEC Board, Annual Membership Meeting, and general membership on activities of the SCEC Representative Assembly and CEC;

d).    Communicate issues and concerns from the PASCEC to the SCEC Representative Assembly;

e).    Relinquish all records to the successor in office by the end of June after his/her term of office expires.

f).      Perform other duties as may be requested by the PASCEC Board of Directors.

SECTION 3. Board of Directors Duties. In addition to the rights and duties provided elsewhere in this Constitution and By-Laws, or as custom or parliamentary procedures may provide, the officers shall have the following rights and duties:

A)    Executive Committee (see SECTION 2)

B)     Chairs of Standing Committees shall:

a)      Represent the Committee at Board of Directors Meetings

b)      Report on Committee activities regularly to the Board of Directors

c)      Carryout the purpose of the Committee as outlined in ARTICLE I of the PASCEC By-Laws

ARTICLE IX - MEETINGS

SECTION 1. Board of Directors. The Board of Directors shall have at least three meetings a year at a time and place designated by the President. 

SECTION 2. Board of Directors. There shall be a business meeting of the Board of Directors scheduled during the convention. A special meeting of the Board of Directors shall be held upon written request by at least three members of the Board of Directors. This request shall be directed to the President. 

SECTION 3. Annual Membership Meeting. There shall be an Annual Membership Meeting held at the annual convention.

SECTION 4. A Quorum. For the transaction of all business, a quorum of any committee or body provided for by the Constitution and By-Laws shall be the number of verified members present of such committee or body, unless otherwise provided by the Constitution and By-Laws. 

SECTION 5. Voting. Unless otherwise provided by the Constitution and By-Laws, or by Robert's Rules of Order when a quorum is present, a simple majority (one more than half) of the verified members present shall prevail in all matters to be determined by vote.

ARTICLE X - DISSOLUTION

SECTION 1. In the event of the dissolution of the PASCEC, any remaining assets shall revert to PACEC. In the event that PASCEC reorganizes within 5 years, PACEC will revert the assets as of the date of dissolution.

ARTICLE XI - MEMBERSHIP YEAR

SECTION 1. The fiscal year shall be from July 1 through June 30 annually. 

SECTION 2. The membership year shall correspond with that of CEC.

ARTICLE XII - AMENDMENTS

SECTION 1. This Constitution may be amended at regularly scheduled meetings of the Board of Directors by a two-thirds vote of the quorum present, provided that any proposed amendment has:

A.     Been submitted in writing to the PASCEC President at least 60 days prior to the session at which it is to be acted upon.

B.     That a copy thereof has been mailed to all members of the Board of Directors at least 30 days prior to the session at which action is to be taken.

SECTION 2. Notice of proposed amendments must be provided for the membership at least 15 days before the Board of Directors Meeting when voting is to take place. 

SECTION 3. Amendments shall take effect immediately following their adoption or as designated in the amendment.

ARTICLE XIII - PARLIAMENTARY PROCEDURE

SECTION 1. On all matters of procedure not specifically provided for in this Constitution, the authority shall be the latest edition of Robert's Rules of Order, Revised. 

SECTION 2. The President shall appoint a parliamentarian to serve at the Board of Directors meetings of the PASCEC.